HVAC Software
HVAC Estimating Software
Purpose-built for HVAC contractors who'd rather be working than chasing paperwork. Quote from the truck, get approvals by text, and run your HVAC business from your pocket.
Free hvac estimate templates
Open any template to review its line items, copy it, or download it as a PDF or Word document.
AC Repair
AC repair covers diagnosing and fixing issues like a failed capacitor, refrigerant leak, or fan motor. Most repairs run $150 to $700, with major fixes like compressor replacement reaching $1,500 to $3,500.
Air Conditioner Installation / Replacement
AC installation or replacement covers removing an old system and installing a new central air unit, including refrigerant lines and thermostat setup. Most jobs run $5,000 to $12,000 depending on system size and efficiency rating.
Furnace Installation / Replacement
Furnace installation or replacement covers removing the old unit and installing a new gas or electric furnace, including venting and ductwork connections. Most jobs run $3,500 to $9,500 depending on efficiency rating and fuel type.
Furnace Repair
Furnace repair covers diagnosing and fixing issues like a failed ignitor, blower motor, or control board. Most repairs run $100 to $1,200, with major fixes like heat exchanger replacement reaching up to $3,000.
Duct Cleaning
Duct cleaning removes dust, debris, and allergens from a home's ductwork system, typically priced per vent or per square foot. Most jobs run $250 to $500 for an average home, with larger homes or mold remediation running higher.
Heat Pump Installation
Heat pump installation covers replacing an existing system or adding all-in-one heating and cooling, including outdoor and indoor unit setup. Most single-zone systems run $8,500 to $12,500, while ducted whole-home systems run $16,500 to $25,000.
Ductless Mini-Split Installation
Ductless mini-split installation adds heating and cooling to a room or zone without existing ductwork, using an outdoor condenser and indoor wall unit. Single-zone systems run $2,000 to $6,000, while multi-zone setups run $2,000 to $7,000 per zone.
Smart Thermostat Installation
Smart thermostat installation covers removing the old thermostat, wiring the new unit, and confirming compatibility with the existing HVAC system. Most jobs run $150 to $600 depending on thermostat brand and wiring complexity.
Boiler Installation / Replacement
Boiler installation or replacement covers removing the old unit and installing a new gas, oil, or electric boiler, including piping and venting connections. Most jobs run $8,000 to $18,000 depending on system type and home size.
Boiler Repair
Boiler repair covers diagnosing and fixing issues like a failed pressure valve, pump, or ignition system. Most repairs run $150 to $750, with major fixes reaching up to $2,400.
Whole-House Humidifier Installation
Whole-house humidifier installation adds a unit directly to the HVAC system to regulate indoor humidity year-round. Most jobs run $500 to $2,500 depending on humidifier type and ductwork access.
Blower Motor Replacement
Blower motor replacement fixes a furnace or air handler that isn't circulating air properly due to a failed motor. Most jobs run $300 to $900, with variable-speed motors reaching up to $2,000.
Seasonal HVAC Maintenance / Tune-Up
A seasonal HVAC tune-up covers inspecting, cleaning, and testing a system before peak heating or cooling season to catch small issues early. Most visits run $85 to $250 per system.
Air Handler Replacement
Air handler replacement covers swapping the indoor unit that circulates conditioned air, often paired with a heat pump or split AC system. Most jobs run $1,800 to $4,500 depending on unit size and ductwork compatibility.
Refrigerant Leak Repair / Recharge
Refrigerant leak repair covers locating and sealing a leak in the AC or heat pump system, then recharging refrigerant to proper levels. Most jobs run $350 to $1,500 depending on leak location and refrigerant type.
Built for the way HVAC contractors actually work
HVAC balances emergency repairs, big-ticket replacements, and recurring maintenance memberships all at once.
Contractor Ace quotes equipment swaps with good-better-best options, manages maintenance plans, and turns every service call into a same-day paid invoice.
Quote every hvac job in seconds
Keep your pricing dialed in with saved line items, so accurate estimates go out in seconds.
Everything your HVAC business needs in one app
Estimates
Build a branded estimate in under a minute and send it by text before you leave the job.
Invoices
Turn any approved estimate into an invoice with one tap and deliver it with a pay link.
Payments
Accept card, ACH, and tap-to-pay on the truck. Funds land the next business day.
Scheduling
See every job on one calendar with drag-and-drop rescheduling and Google sync.
Customer CRM
Every customer, property, and past job in one searchable place.
Review Requests
Auto-text a review request the moment an invoice is paid.
How HVAC contractors save time and money with Contractor Ace
Time is the one thing HVAC contractors can't buy back, and paperwork is where it disappears. Contractor Ace hands that time back by letting you quote, invoice, and collect payment from your phone in the field — no evenings at the desk, no double data entry, no lost sticky notes.
Slow payment is a hidden tax on your HVAC business. When customers can approve an estimate and pay an invoice from a single link, you collect same-day instead of waiting weeks, and automated reminders make sure nothing slips through the cracks. Healthy cash flow means you can take on the next job without sweating payroll.
One connected app replaces the spreadsheet, the paper invoice book, and the separate payment terminal — so you spend less on tools and less time stitching them together. The result is lower overhead, fewer missed charges, and more of every dollar staying in your pocket.
Simple pricing for your HVAC business
Start free, upgrade when you're ready. No contracts, no setup fees, cancel anytime.
Core
Perfect for getting started
- 1 User
- Up to 5 estimates or invoices per month
- Collect Payments
- Add Leads
- Manage Clients
- Contracting Job Templates
- Contracting Price Book
- Available on web, mobile & tablet
- Phone Number
- Messaging
- Client Portal
- QuickBooks Connect
- Call Tracking
Pro
billed monthly
Grow your service business
- 1 User included
- Unlimited Estimates & Invoices
- Collect Payments
- Add Leads
- Manage Clients
- Contracting Job Templates
- Contracting Price Book
- Self-hosted Client Portal
- Connect QuickBooks Online
- Follow Up Reminders
- Automated Contracts & eSignatures
- Change Orders
- Estimatic AI
- Automated Job Costing & Profitability Tracking
- Win more jobs with client financing
- Business Phone System
- Call & Text Tracking
- Custom URL & branding
Elite
billed monthly
Everything for serious service teams
- 2 Users included
- Everything in Pro
- Contracting Job Templates
- Contracting Price Book
- Business Phone Number
- Business Phone System
- Call & Text Tracking
- Review Requests
- Personal, group & client chats
- Self-hosted Client Portal
- Custom URL & branding
- Connect QuickBooks Online
- Zapier integration & developer API
Enterprise
billed monthly
For growing service businesses ready to scale — and for unhappy customers with other software providers who want to switch without losing time
- 10 Users included (+$20/mo per extra seat)
- 10 dedicated phone numbers (one per tech or service area)
- Everything in Elite
- Contracting Job Templates
- Contracting Price Book
- Self-hosted Client Portal
- Connect QuickBooks Online
- White-glove migration from other software providers — we handle the data transfer so you don't lose a day ($499–$999 one-time)
- Priority 60-min onboarding & setup call — get your team up and running fast
- Dedicated account rep & priority support queue
- Multi-location support
- Save thousands vs other software providers ($245+/tech/mo) — same power, contractor-built pricing
Frequently asked questions about hvac software
Answers to the questions HVAC contractors ask most about running a HVAC business on Contractor Ace.
What is the best estimating software for hvac businesses?
Contractor Ace is an all-in-one estimating, invoicing, and payment app built for HVAC contractors. You can build a branded hvac estimate in under a minute, send it by text, collect a signature, and turn it into a paid invoice from your phone — all in one app.
How much does Contractor Ace cost for a HVAC business?
Contractor Ace is free for 1 user with up to 5 estimates or invoices per month. The Pro plan is $19/month billed annually and includes unlimited estimates and invoices, price book, contracts and eSignatures, AI, and job costing. Elite is $55/month billed annually and adds a business phone number, review requests, team chat, and custom branding.
Can I create hvac estimates and invoices from my phone?
Yes. Contractor Ace works on iPhone, Android, and the web. HVAC contractors can quote a job on site, send a professional estimate by text before leaving, and convert it to an invoice with one tap — no laptop required.
How do I get paid faster on hvac jobs?
Every Contractor Ace invoice includes a secure pay link so customers can pay by card, ACH, or tap-to-pay on the spot. Funds land in your bank account the next business day, and automated reminders chase any unpaid invoices for you.
Does Contractor Ace handle scheduling and customer history for HVAC contractors?
Yes. Contractor Ace includes a drag-and-drop calendar with Google Calendar sync, a full customer CRM with every property and past job, and automatic review requests the moment an invoice is paid — everything a HVAC business needs in one app.
Is there a free trial of Contractor Ace?
Yes. You can start free forever on the Free plan, and any paid plan can be tried without a contract or setup fee. Cancel anytime from your account.
Ready to grow your HVAC business?
Join HVAC contractors who quote faster, get signed sooner, and get paid the same day with Contractor Ace.
Contractor Ace for other trades
One app for estimates, invoices, and payments — whatever you build.