Mechanical Software
Mechanical Estimating Software
Purpose-built for mechanical contractors who'd rather be working than chasing paperwork. Quote from the truck, get approvals by text, and run your mechanical contracting business from your pocket.
Shaped by what mechanical contractors need on site
Mechanical contractors run complex commercial jobs with staged billing and long service agreements that spreadsheets can't keep up with.
Contractor Ace tracks multi-phase estimates, change orders, and recurring maintenance contracts so your billing matches the work actually completed.
Quote every mechanical job in seconds
Turn your go-to services into one-tap line items and stop rebuilding the same quote over and over.
Everything your mechanical contracting business needs in one app
Estimates
Build a branded estimate in under a minute and send it by text before you leave the job.
Invoices
Turn any approved estimate into an invoice with one tap and deliver it with a pay link.
Payments
Accept card, ACH, and tap-to-pay on the truck. Funds land the next business day.
Scheduling
See every job on one calendar with drag-and-drop rescheduling and Google sync.
Customer CRM
Every customer, property, and past job in one searchable place.
Review Requests
Auto-text a review request the moment an invoice is paid.
How mechanical contractors save time and money with Contractor Ace
The fastest-quoting mechanical contractors win the most work, and Contractor Ace is built for speed. Reusable line items and saved pricing mean you're not rebuilding the same estimate for the hundredth time — you tap, adjust, and send before you've left the driveway. More quotes out the door means more jobs booked and more revenue every week.
Under-quoting and unbilled change orders quietly eat your margin. With accurate saved pricing and change orders you can capture and get signed on the spot, you protect the profit on every job instead of eating the cost of a scope creep you forgot to charge for.
Consolidating your estimating, invoicing, payments, and scheduling into one app cuts the monthly software bill and the hours wasted juggling apps that don't talk to each other. For most mechanical contracting business owners, the time saved on admin alone pays for the subscription many times over.
Simple pricing for your mechanical contracting business
Start free, upgrade when you're ready. No contracts, no setup fees, cancel anytime.
Core
Perfect for getting started
- 1 User
- Up to 5 estimates or invoices per month
- Collect Payments
- Add Leads
- Manage Clients
- Contracting Job Templates
- Contracting Price Book
- Available on web, mobile & tablet
- Phone Number
- Messaging
- Client Portal
- QuickBooks Connect
- Call Tracking
Pro
billed monthly
Grow your service business
- 1 User included
- Unlimited Estimates & Invoices
- Collect Payments
- Add Leads
- Manage Clients
- Contracting Job Templates
- Contracting Price Book
- Self-hosted Client Portal
- Connect QuickBooks Online
- Follow Up Reminders
- Automated Contracts & eSignatures
- Change Orders
- Estimatic AI
- Automated Job Costing & Profitability Tracking
- Win more jobs with client financing
- Business Phone System
- Call & Text Tracking
- Custom URL & branding
Elite
billed monthly
Everything for serious service teams
- 2 Users included
- Everything in Pro
- Contracting Job Templates
- Contracting Price Book
- Business Phone Number
- Business Phone System
- Call & Text Tracking
- Review Requests
- Personal, group & client chats
- Self-hosted Client Portal
- Custom URL & branding
- Connect QuickBooks Online
- Zapier integration & developer API
Enterprise
billed monthly
For growing service businesses ready to scale — and for unhappy customers with other software providers who want to switch without losing time
- 10 Users included (+$20/mo per extra seat)
- 10 dedicated phone numbers (one per tech or service area)
- Everything in Elite
- Contracting Job Templates
- Contracting Price Book
- Self-hosted Client Portal
- Connect QuickBooks Online
- White-glove migration from other software providers — we handle the data transfer so you don't lose a day ($499–$999 one-time)
- Priority 60-min onboarding & setup call — get your team up and running fast
- Dedicated account rep & priority support queue
- Multi-location support
- Save thousands vs other software providers ($245+/tech/mo) — same power, contractor-built pricing
Frequently asked questions about mechanical software
Answers to the questions mechanical contractors ask most about running a mechanical contracting business on Contractor Ace.
What is the best estimating software for mechanical businesses?
Contractor Ace is an all-in-one estimating, invoicing, and payment app built for mechanical contractors. You can build a branded mechanical estimate in under a minute, send it by text, collect a signature, and turn it into a paid invoice from your phone — all in one app.
How much does Contractor Ace cost for a mechanical contracting business?
Contractor Ace is free for 1 user with up to 5 estimates or invoices per month. The Pro plan is $19/month billed annually and includes unlimited estimates and invoices, price book, contracts and eSignatures, AI, and job costing. Elite is $55/month billed annually and adds a business phone number, review requests, team chat, and custom branding.
Can I create mechanical estimates and invoices from my phone?
Yes. Contractor Ace works on iPhone, Android, and the web. mechanical contractors can quote a job on site, send a professional estimate by text before leaving, and convert it to an invoice with one tap — no laptop required.
How do I get paid faster on mechanical jobs?
Every Contractor Ace invoice includes a secure pay link so customers can pay by card, ACH, or tap-to-pay on the spot. Funds land in your bank account the next business day, and automated reminders chase any unpaid invoices for you.
Does Contractor Ace handle scheduling and customer history for mechanical contractors?
Yes. Contractor Ace includes a drag-and-drop calendar with Google Calendar sync, a full customer CRM with every property and past job, and automatic review requests the moment an invoice is paid — everything a mechanical contracting business needs in one app.
Is there a free trial of Contractor Ace?
Yes. You can start free forever on the Free plan, and any paid plan can be tried without a contract or setup fee. Cancel anytime from your account.
Ready to grow your mechanical contracting business?
Join mechanical contractors who quote faster, get signed sooner, and get paid the same day with Contractor Ace.
Contractor Ace for other trades
One app for estimates, invoices, and payments — whatever you build.